Submitting serious incident reports from 1 January 2019

All PCCs, as charities, have for some time been required to prepare and submit serious incident reports to the Charity Commission ( even where they do not meet the (£100,000) income threshold for full Charity Commission registration.

From 1 January 2019, the National Safeguarding Team has changed the way to report safeguarding serious incidents.  The Diocesan Safeguarding Adviser (DSA) and Diocesan Secretary (DS) will now assist with this process in the Sheffield Diocese.  To allow them to help and assist parishes, PCC Trustees are asked to formally delegate the responsibility of preparing and submitting safeguarding serious incident reports to the DSA and DS.

A national template has been provided for you to complete this formal delegation process.  This should be added to the agenda of your next PCC meeting if not already done.  Once agreed, you will need to complete and sign the form and return to Church House by email to or by post addressed to the Safeguarding Office.  This is important as failure to follow this process could risk a breach of national safeguarding guidelines.

Download a word version of the template here

In this diocese, the Diocesan Safeguarding Adviser is already notified of serious safeguarding cases.  The DSA will now use this information to help determine, with the Diocesan Secretary, if the parish incident needs formally reporting to the Charity Commission.  Reporting will be done in full consultation with the PCC and cleared by trustees before online submission.

We hope and pray that we will not have any serious incidents of any kind but should the need arise, the National Safeguarding Team has provided a wide range of new guidance for you (see link below).